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QCC Administrative Assistant

Job Details

Job Ref:
12201 Plantside Dr, Louisville, KY 40299
Employment Type:
Full time

Job Summary

The Production Administrative Assistant performs administrative duties on a daily part time basis that may require considerable experience, skill and knowledge of organization policies and practices for the production team in Support Services. 

Duties and Responsibilities

  • Processes a variety of applications, employment, enrollment, pay change, informational and other confidential forms. 

  • Assist in the development of materials, multimedia visual aids, and communications. 

  • Research, develop and maintain numerous databases/reports for departmental team members, which create timely and efficient workflow. 

  • Maintain records and prepare reports to evaluate effectiveness and performance of department programs. 

  • Constantly monitors needs of department to react and respond proactively. 

  • Create miscellaneous support documents for department presentations and meetings. 

  • Manage miscellaneous files or projects such as personnel, training, expense reporting, budgets, etc. 

  • Facilitate and coordinate communications between groups. 

  • Provide secretarial/administrative support for the department director or other members of the department. Assist with mailings, copying, filing, faxing and other administrative duties. 

  • Screens telephone calls, e-mails and appointments daily. Receives and directs visitors as needed. May resolve routine inquiries. 

  • Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements. May act as liaison while supervisory is out of office or traveling. 

  • Sort, open, and distribute mail and faxes. 

  • Order and monitor office supplies.