Procurement Coordinator

Job Summary
The Procurement Coordinator is responsible for supporting the procurement category managers by coordinating and executing procurement processes within the supply chain department. This position manages a variety of administrative and operational tasks to ensure seamless workflow, working proactively and efficiently in a dynamic, fast-paced environment.
The purpose of this role is to facilitate the effective functioning of the procurement team by providing organizational support, maintaining process integrity, and contributing to the continuous improvement of supply chain operations. The Procurement Coordinator ensures the timely execution of procurement activities, supporting the company’s commitment to operational excellence and strategic sourcing initiatives.

Duties & Responsibilities (other duties as assigned)

• Support the procurement category managers with research, analysis and creation of strategic sourcing summaries in preparation for RFP execution. 

• Assist category managers in financial review and analysis of supplier proposals.

• Support managers with forecast review and updates.

• Communicate with supplier regarding production plans and supply execution for marketing initiatives. 

• Maintain accurate records of supplier contracts, inventory reports, compliance documents, and key performance indicators (KPIs).

• Conduct supply gap resolution to mitigate supply chain risks including distributions and supplier delays.

• Execute monthly or quarterly price updates using internal systems. 

• Manage the collection and reporting of weekly supplier inventories.

• Administer supplier scorecard process.

• Resolve accounting and payable invoice discrepancies by reviewing and providing relevant procurement documentation.

• Prepare documents for onboarding of new suppliers. 

• Update supplier contracts and sourcing calendar documents. 

• Resolve issues from field operations for indirect initiatives such as waste management, energy invoices, surveys, DocuSign etc. 

• Ad hoc reports as requested.