Paralegal, Contract Manager and Data Privacy

SUMMARY

 The Paralegal, Contract Manager and Data Privacy supports the Legal Department by managing the full lifecycle of commercial contracts and advancing the company’s global data privacy agreements and protection initiatives. This role assists in negotiating, drafting, and maintaining key agreements, while serving as a subject matter resource for contract lifecycle management tools, processes, and policies. In addition, the position partners closely with the Data Privacy Attorney to review data protection agreements, support privacy impact assessments, monitor evolving global privacy laws, and develop internal policies and training. The ideal candidate collaborates cross-functionally to identify and mitigate risk, improve operational efficiency, and ensure compliance with contractual and data protection obligations across the business.

POSITION QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. The below requirements may be substituted for an equivalent combination of education, experience and training that provides the required knowledge, skills and abilities sufficient to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES

Attention to Detail: Follows established guidelines and procedures to ensure accuracy; gets work right despite pressing deadlines; concentrates on routine work details and organizes and maintains a system of records; is alert and aware of surroundings and carefully monitors technical equipment or processes.

Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.

Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.

Initiative: Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.

Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team’s decisions; contributes to the team’s efforts.

Verbal Communication Skills: Presents ideas, concepts, and information effectively and clearly through the spoken word; actively listens; communicates comfortably with various audiences; responds effectively to questions.

Written Communication Skills: Presents ideas, concepts, and information effectively and clearly through the written word; prepares clear, concise, effective, and error-free written communications; delivers the message with the intended effect; displays strong grammatical, spelling, composition, and proofreading skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Contract Manager Duties

• Assist in the negotiation and management of the complete lifecycle of contracts – including Master Services Agreements, Statements of Works, Non-Disclosure Agreements, Data Privacy Agreements and others;
• Draft new templates, edit existing templates, and update clause libraries as needs arise
• Serve on the contracts team, managing the process and policies of contract management throughout the business
• Serve as subject matter expert of the contract lifecycle management tool, including workflow building, troubleshooting and archiving
• Develop and give training on contract policies, use of the contract lifecycle management tool, and negotiation
• Partner cross-functionally with all internal departments to identify and manage risk within contracts

Data Privacy and Protection  Duties

• Drafting and review of Data Protection Agreements
• Reviewing and investigating responses to and actions surrounding Data Privacy Impact Assessments
• Tracking and researching data privacy and protection laws internationally
• Support the Data Privacy Attorney in drafting, reviewing and editing data privacy internal and external policies
• Participates and leads in various Data Privacy and Protection projects, including cross-functional duties
• Support the Data Privacy Attorney in developing and leading training to educate the business on data privacy and protection laws and internal policies

DESIRED FUNCTIONAL SKILLS

• Advanced Microsoft Word, Power Point, Excel, and Outlook skills.
• Proficient in research and analysis to provide recommendations.
• Advanced interpersonal and time-management skills.
• Excellent verbal and written communication skills.
• Experience with Privacy Tools (OneTrust, preferably) and Contract Lifecycle Management Tools (Ironclad, preferably)

DESIRED EDUCATION, EXPERIENCE AND CERTIFICATIONS

• Bachelor’s Degree
• Prior experience as a Contract Manager or Paralegal in a law firm or corporate setting
• Knowledge of relevant global, national, and local data protection laws, regulations, and standards
• 2–3 years of experience in global privacy, data protection, or risk/governance roles and/or 2-3 years’ experience negotiating and editing contracts
• Certification a plus: AIGP, CIPP/US, CIPP/E, CIPP/A, CIPP/AI, CIPM, or equivalent.

PHYSICAL DEMANDS

While performing the duties of this job, the team member is regularly required to sit and talk or hear. The team member frequently is required to use hands to finger, handle, or feel. The team member is occasionally required to stand, walk, reach with hands and arms, repetitive use (or motion) of arms and hands, bend and stoop, and lift up to 10 pounds.

Our Values

• EVERYONE BELONGS - We believe connectedness and belonging are the essential ingredients to our success

• DO THE RIGHT THING - We are relentlessly focused on quality and integrity and make the right choices, even when it's difficult

• PEOPLE FIRST - To craft positive experiences for our customers, we take care of each other first

• INNOVATE TO WIN - We champion and challenge for a better way in all we do

• HAVE FUN - We find joy, create meaningful impact and celebrate the journey together

Our Core Competencies

• CUSTOMER CENTRIC - We leverage data and insights to craft a customer experience that builds relationships, cultivates trust, and delivers excellence

• RESULTS DRIVEN – We focus on measurable outcomes by remaining optimistic, tenacious, and persistent even in the face of challenges

• CONTINUOUS IMPROVEMENT - We champion for better through strategic risk taking, experimentation and challenging the status quo

• BIAS FOR ACTION - We courageously lead, drive towards decisions, and maintain agility to meet the demands of our dynamic industry

• WINNING TOGETHER - We work together to unlock our full potential by actively collaborating and contributing in a cross-functional capacity

Papa Johns is an equal opportunity employer.

Papa Johns is a federal contractor that participates in the E-Verify program to confirm employment eligibility for each new team member. We also comply with all Right to Work requirements. Official E-Verify and Right to Work notices are available for applicants to review in both English and Spanish.